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How to use Microsoft Teams v1

By admin August 27, 2024

How to use Microsoft Teams v1, Learning how to use Microsoft Teams properly can save you heaps of time. It has a built-in whiteboard, video chat functionality, team organization tools, and integrates well with the Microsoft 365 productivity cloud and its suite of useful applications.

With both educational and business interactions increasingly moving online, it is more crucial than ever to effectively communicate and organize with large groups to achieve common goals, impart knowledge, and create a productive environment for work and learning. Read on to find out more about how to use Microsoft Teams.

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What is Microsoft Teams?

Created by Microsoft as a collaboration app, Teams combines the best features from Microsoft Classroom and Skype for Business to create a program capable of file storage, app integration, videoconferencing, instant messaging, VoIP calling, and granular organization of team and collaborators.

Teams has more than 270 million users around the world and is the most popular collaboration app with businesses. However, it is not only a business app. More than 1 million people use Teams as their primary messaging app as well.

The app itself is packed with functionality. For starters, people can silo different parts of their lives into independent Teams. For example, a person could have personal chats and work chats independent of each other. These are the nuts and bolts of what Microsoft Teams is.

Each Team has one-on-one chats (called Chats), group chats (called Teams Channels), file sharing, group whiteboards, and video calling with up to 100 people. There’s also the ability to schedule events directly in the app so everybody involved receives it in their calendars, and users can set reminders in the app.

Finally, there’s the ability to customize profile pictures for both individuals and entire groups, and users can set their availability status directly in the app so others know if they’re around or not.

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How to use Microsoft Teams v1

How to install Microsoft Teams on PC

Microsoft Teams is free to use. However, if you want to unlock full functionality with seamless syncing between OneDrive, Calendar, To Do, and other Microsoft apps, you’ll want a Microsoft 365 account. For mobile devices, simply head to the App Store, search for “Microsoft Teams,” and install the app.

Most modern Windows PCs come with Teams pre-installed. However, if your computer doesn’t have it, the process is straightforward.

Step 1: Download Teams from Microsoft.

Step 2: Run the downloaded file and follow the on-screen instructions to install Microsoft Teams.

Step 3: Sign in with your Microsoft account when Teams opens.

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How to set up Teams for individuals

Teams is a fantastic communication tool for everyday use. Not only can you make video calls with your loved ones, but you can also text them via SMS directly from Teams!

Setting it up is straightforward and should only take a minute or two.

Step 1: In Windows, open the Start menu and select Teams. On Mac, open the Launchpad and click on Teams.

Step 2: Sign in with your Microsoft account.

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How to set up Teams for organizations

Businesses and organizations can set up Teams just as easily as individuals. The difference is that the organization will need to invite members to join its Team. This process is simple enough, but each person on the team will need to install and set up Teams on their end.

Organizations will also need an active Microsoft 365 Business or Enterprise subscription to work, and they’ll need a valid domain name. Another thing to note is the full Business or Enterprise versions of Teams are not available for academic institutions.

Once all team members have Teams installed, setting up Teams for everybody to use is simple. Here’s how:

Step 1: Open Teams from the Start menu or Launchpad (on Mac).

Step 2: Select Sign up for Teams.

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Step 3: Enter your organization’s identity and press Next.

Step 4: Enter your details, then select Set up Teams.

Step 5: Invite your team to join your organization.

Microsoft will email you a link you can use to invite your team members, or you can click on the Teams icon on the left-side menu and select Invite people at the bottom.

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How to chat in Teams

Chatting is arguably Teams’ strongest suit. Whether as an individual user or as part of an organization, chats keep you connected.

Microsoft Teams has the same chatting capabilities you would expect to find in other chat apps such as WhatsApp and iMessage. It is also a strong competitor to Slack when it comes to team-based chats. You’ll find the app fairly straightforward to use.

Step 1: Select Chat from the left-side menu bar.

Step 2: Select New Chat from the little box with a pen above it. You’ll find this in the Chat window to the right of the menu bar.

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Step 3: Type the name of the person or people with whom you wish to chat in the “to” field.

Teams will automatically suggest people in your organization or your contact list.

Step 4: Write your message in the Type new message field.

You can easily find all your chats in the Chat menu. Teams will keep them the moment you begin a new chat.

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How to use Channels in Teams

Channels are sections of your Team where you can keep everything organized by subject, projects, etc. However, they are called Teams, not Channels. Yet when it comes to usage, Microsoft calls them Channels, and the overall organization is the “Team.” It’s confusing, we know.

Channels (or Teams) are big group chats where entire teams of people (there it is again) can message each other, share files, join video conferences, and more. Admins can set roles within the team, such as Team Owner and Team Member. They can also designate moderators to manage content on the channel … err, team.

Each team automatically comes with a “general” channel, but if you’re running a business, you’ll probably want to break that down into more focused silos. Here’s how.

Step 1: Click on the Teams icon in the left-side menu bar.

Step 2: Click Join or create a Team at the bottom of the screen.

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Step 3: Choose whether to create a team From scratch or From a Group or Team to add any existing group or team contacts.

Step 4: Select Private, Public, or Org-wide for your Team’s privacy level, then enter a name and description.

Step 5: Select Create Team to finish the process. We have a more in-depth look at how to create a team in Microsoft Teams if you wish to explore the options further.

How to share files in Teams

One of Microsoft Teams standout features is the ability to share files large and small with your entire organization. OneDrive and Sharepoint can be embedded right into the application, giving you quick access to your cloud files on every device.

Step 1: From a chat window, select the Attach icon resembling a paperclip and click either OneDrive or Upload from my computer. You can also copy and paste the sharing URL into the compose-message box.

Step 2: Sharing files is exactly the same for channels, but the Attach options also include Recent and Browse Teams and Channels.

Step 3: After the file finishes attaching, select Send to share your file.

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How to use a whiteboard in Teams

Whiteboard access is one of the newest additions to Microsoft Teams, and it turns the platform into a productivity powerhouse for businesses and organizations. You can brainstorm, make diagrams, and doodle mindlessly while everyone watches.

The Whiteboard function is only available during a team meeting. However, admins will first need to enable the ability.

Step 1: (Admins only) Visit the Microsoft Teams Admin Center – opens in a web page.

Step 2: Click Settings.

Step 3: Select Services and add-ins.

Step 4: Scroll down to Whiteboard.

Step 5: Toggle Turn Whiteboard on or off for entire organization to “on.”

Step 6: Head to the Teams icon in the left-side menu bar of the Teams app.

Step 7: Find the Team (aka Channel) with whom you want to share a whiteboard.

Step 8: Click on the *Meet now * icon on the top-right corner of the Team chat (it looks like a film camera).

Step 9: Name your meeting and press Join now.

Step 10: Once in the meeting, select Share.

Step 11: In the Whiteboard section, select Microsoft Whiteboard.

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How to schedule events in Teams

You can easily schedule meetings and live events in Teams. and every member will be notified. Once they accept, the meeting or event will appear in their Microsoft 365 calendar. You can do this with recurring events as well.

Step 1: Go to the Teams tab in the left-side menu bar.

Step 2: Choose the team with whom you want to have a meeting.

Step 3: Click on Schedule a meeting under the chat box.

Step 4: Select Calendar on the left side of the meeting pop-up.

Step 5: Click on New meeting.

Step 6: Select the date and time for the meeting from the pop-up.

Step 7: Select Save.

Step 8: Alternatively, you can use the Scheduling Assistant to help you find the best time for a meeting with all the team members.

Scheduling Assistant is what Microsoft has down with Cortana, their now-defunct virtual assistant. Select this option, and the assistant will show you the free and busy times of your team members.

How to make video calls in Teams

Teams allows you to make one-on-one video calls or conduct group video calls with up to 100 participants. Everyone can chat, share files, and work on a whiteboard during these calls.

Step 1: From your chat list, select the New chat button.

Step 2: Enter the name or names of your contacts into the To field at the top of the chat.

Step 3: Select the Video call button resembling a camera to start a call. Note that you can record a Microsoft Teams meeting if this is required for review later.

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How to share your screen in Teams

You can share your screen with team members during a Teams video call. The process is easy. Here’s how.

Step 1: While in a Teams meeting, click Share in the center of the screen, then select the window, document, or screen to share.

Step 2: When finished, click Stop sharing in the bottom right.

Note that a red border appears around any content that you are actively sharing.

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How to check your messages and notifications on Teams

The Activity feed serves as a one-stop shop for viewing all messages, whether you joined or were given control of a team, replies to your posts as well as posts you’ve liked, suggested posts, and trending posts. You will receive a notification in both the Chat menu and Activity feed when you receive a message, but other notifications can be found only under Activities.

Any DMs sent between individuals or groups will remain private, whereas sending a message in a channel will cause a notification to appear in your Activity feed. Channel messages can also help you send preview cards that detail activities on the Teams app.

Note that if you are unavailable, you can set an out of office message in Microsoft Teams.

How to change your settings on Teams

While Teams offers a plethora of options including language, keyboard shortcuts, and app settings, here’s how to set up the three most important settings. Namely, how to change your profile picture, configure your privacy settings, and choose a theme.

Step 1: Select your Account icon in the top-right corner.

Step 2: Click Settings.

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How to change your profile picture on Teams

Step 1: From the Settings menu, select Edit profile.

Step 2: Select the Upload picture button to open a File Upload window.

Step 3: Select your new image, and click the Open button to upload your photo.

Step 4: Select Save.

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How to change your privacy settings on Teams

Select the Security tab to adjust your security settings, including Do Not Disturb, priority access, call-blocking, read receipts and survey participation.

Note that if you change the read receipt settings, you will have to close all chats for the settings to take hold.

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How to choose a theme on Teams

Step 1: From the Teams app, select your Account icon in the upper-right corner to open the main menu and click Settings.

Step 2: Select the General tab and decide between Default, Dark, and High Contrast.

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How to send an SMS with Teams

The great thing about Microsoft Teams is its ability to send SMS messages to non-Teams users. This function is a perk to using a personal Teams account that businesses don’t have.

Step 1: Click on the Chat tab in left-side menu.

Step 2: Select New Chat.

Step 3: Enter your recipient’s phone number in the To: field.

Step 4: Enter a name for your contact. They won’t see the name you assign — this is solely for your use.

Step 5: Type a message and send it.

Teams is jam-packed with functionality for organizations and individuals. Microsoft has clearly separated it from competitors like Slack by adding a host of features, from Whiteboard to SMS messaging. It’s no wonder Teams is one of the most used business applications in the world today.

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How to factory reset Windows 10 or Windows 11

By admin April 23, 2024

How to factory reset Windows 10 or Windows 11, Factory resetting Windows 10 or Windows 11 can be a great way to fix a sluggish or unresponsive computer. It clears our a lot of changes you might have made, applications that might be causing trouble, and old drivers that might not have been uninstalled properly. A fresh start can make your PC feel even better than general Windows speed up tricks.

Here’s how to factory reset Windows 10 and Windows 11 to get your PC feeling right again.

First, back up your computer

Before you reset your system, you’ll want to back up important information that you don’t want to lose. This includes documents, photos, music, and movies, but there are other items to back up as well. Make sure that you know all of your saved passwords, export all of your browser bookmarks, and have installation files for all the software you’ll want to reinstall — or know where to get them.

Also, make sure you back up app-specific data, like custom filters saved in a photo utility, save files from your favorite games, and back up emails if using an offline client.

How to factory reset Windows 10 or Windows 11

How to factory reset Windows 10

Windows 10’s reset feature is found in the settings panel. It can rebuild a fresh copy of Windows 10 if you so choose, replacing all drivers and resetting all settings.

Note that this might be technically different from a “factory reset” option provided by manufacturers. Check your documentation or give technical support a call if you want to return your PC to how it was when you first pulled it out of the box. The manufacturer might have special partitions set up on the hard drive or might be able to provide a factory restore image on bootable media.

Step 1: Click the* Notifications* icon on the taskbar (or press the Windows button + A) and then select the All settings tile in the Action Center. You can also select the start button followed by the Gear icon on the Start Menu.

Step 2: Select Update & Security.

Step 3: Select Recovery listed on the left.

Step 4: On the right, you’ll see two options. The first, Reset this PC, is the method we’re going to use for this guide. When you are ready, click the Get Started button listed under Reset This PC.

The second, Advanced startup, is worth considering if you have a little more technical skill. It’s for modifying your computer on a deeper level or installing a completely different operating system. This comes in handy if your manufacturer provides a factory restore image or external drive containing the image to return your machine to its factory state — proprietary software included.

Unless you’re completely sure you understand what each of the options in this setting does, it’s probably best to leave it alone.

Step 5: A new window will appear with two options, Keep my files and Remove everything.

Here you need to decide whether you want to keep all of your files and folders intact, or truly start from scratch and then use your backup to restore those files and folders. Whichever you choose, you will need to reinstall all apps and programs acquired outside the Microsoft Store. Your settings, such as the Start Menu arrangement, will go back to their defaults.

Select one of the two options.

In both cases, it rebuilds Windows 10 using the current installation. It’s Microsoft’s “imageless recovery” system so installation media doesn’t need to lurk on a hidden partition, taking up space. However, the Local reinstall option may not be able to repair Windows 10 if it’s too broken, too corrupted. That’s where the Cloud download option comes in: Windows pulls everything from Microsoft’s servers to rebuild the local copy.

Both options return all settings to their factory defaults and remove all software not installed from the Microsoft Store. However, the Keep my files option keeps your profile intact along with the associated files and folders. What it doesn’t do is update Windows 10 to the latest version if you never bothered to install patches and feature updates. The Cloud download option installs the latest version stored in Microsoft’s cloud.

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Step 6: Select a source: Cloud download or Local reinstall.

Step 7: On the following screen, select the Choose settings link if you would like to alter the current reset settings. Otherwise, skip to Step 9.

The image is based on the Remove everything option and using the cloud as our source. Since our example PC has multiple drives, we have an additional “Delete files from all drives” setting. Note that you can toggle off reinstallation, but if you’re having serious issues related to Windows 10 components, a fresh copy might be ideal.

Likewise, if we took the Keep my files route and selected the Local reinstall option, we would see two toggles: Restore preinstalled apps and settings that came with the PC, and rebuild Windows 10 using the local installation.

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Step 8: Select the appropriate toggle next to the setting you want to alter and then select Confirm.

Step 9: Select Next to proceed.

Step 10: The Reset tool will present a summary. If you chose the Keep my files option, you’ll see a link you can click to see all the apps that will be removed during the reset, like Google Chrome, Steam, and even Microsoft 365. This list will be saved to your desktop when you finish the recovery process. You won’t see this link when you select the Remove everything option.

Make sure you are good with everything, and then select the *Reset *button.

Your PC will reboot automatically and enter the Windows Recovery Environment. The reset process might take an hour or more, so if you’re using a laptop, it’s a good idea to plug in the power cord. It may reboot itself several times. Wait for Windows to restart and begin the setup process, then enter your personal information and login information if prompted.

Once you’ve confirmed everything’s working, make sure Windows 10 is up to date and install the latest drivers from hardware manufacturers.

How to factory reset Windows 11

The factory reset process for Windows 11 is much the same as it is for Windows 10.

Step 1: Press the Windows + I keys together to open up important pinned apps. Here, look for the Settings menu with the gears icon, and select it.

Step 2: Select Update & Security. Look at the left-side menu and choose Recovery.

Step 3: Select the Reset PC option on the right.

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Step 4: At this point, things should look like they do in Windows 10. You will need to choose to “Keep My Files” or “Remove Everything.” Then you will be able to choose between a “Cloud Download” and a “Local Reinstall”.

Step 5: Here things get a little different. Instead of another Settings menu, Windows 11 streamlines the process for clarification and shows you the current settings you have chosen in a summary window. If everything looks all right, select Next. Do one final check, then select* Reset*.

Another way to factory reset Windows

Another method is to use the manufacturer’s recovery tool, usually located on a separate partition on your hard drive. You’ll find a wide variety of recovery software with name brands numerous enough to match the various brands of electronic devices in which you’ll install them. We have tried to make it less overwhelming by narrowing the list down to our preferred software. Each brand has a different name for what you are looking for, so here is a list of what to search for according to each brand:

• Acer: Acer eRecovery or Acer Recovery Management

• Asus: Asus Recovery Partition or AI Recovery

• Dell: Dell Factory Image Restore, DataSafe, Dell Backup & Recovery, and various other names

• HP: HP System Recovery or Recovery Manager

• Lenovo: Rescue and Recovery or ThinkVantage Recovery (on ThinkPads)

You can also access these recovery options outside of Windows, which means you still have hope if your OS won’t load. Every manufacturer is different, but you can find the method for accessing recovery just after powering on your machine. Read the text as your machine boots and look for the recovery mode key. Many devices use the F11 key as a shortcut to recovery mode.

The most common Windows 11 problems and how to fix them

With Windows 10 officially losing support next year, Windows 11 is poised to take over as the dominant operating system. Many users have already switched over to the latest Microsoft OS – and while it’s not perfect, most are finding it to be a nice step forward from Windows 10. Of course, there are a few quirks people will have to get used to, but most of the bugs and technical issues have already been ironed out.

That’s not to say Windows 11 is perfect. In fact, there are still a handful of common Windows 11 problems that people are encountering, including ones that cause no sound to play, network connections to be laggy, and games to run at less-than-optimal speeds. Thankfully, many of these issues are easy to resolve without extensive troubleshooting or the need to contact customer support.

If you’re experiencing any growing pains, here’s a look at the most common Windows 11 problems and how to fix them. Once you’ve solved your issue, be sure to look at our favorite Windows 11 tips and tricks to make the most out of the operating system.

No sound in Windows 11

Windows 11 does have sound. It should have sound. But if your version of Windows 11 stubbornly refuses to make any sound, you might need to fix it. There are a few reasons that you might have no sound on Windows 11, so try a few of these potential fixes:

• Check your volume levels: Right-click the speaker icon in the bottom right (next to the date and time) and select Open Volume Mixer. Make sure that the volume is raised high enough that you would hear it.

• Check the sound settings: Right-click the speaker icon in the bottom right and select Open sound settings. Check that next to Choose where to play sound, your speakers or headphones are selected.

• Check the connections: If you’re using external speakers, make sure they’re properly connected. Double-check any cable connection, and if you’re using wireless speakers or headphones, disconnect and reconnect them again.

• Run the Windows 11 audio troubleshooter: Right-click on the speaker icon in the bottom right and select Troubleshoot sound problems. Then follow the on-screen instructions.

Windows 11 network issues

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Can’t connect to the internet? Connection slower than expected? Windows 11 network problems can crop up from time to time. Try these possible fixes:

• Reset your router: It may not be Windows’ fault. Try resetting your modem and/or router to see if that fixes the issue.

• Reset your PC: Just rebooting can sometimes fix network issues. Give it a try.

• Reset Windows 11 network settings: Press the Windows key + I to open the Settings menu. Select Network and internet > Advanced network settings. Scroll down and select Network reset. Select Reset now > Yes to confirm.

• Change the connection method: If you can, switch from Ethernet to Wi-Fi, or vice versa, to see if that helps.

• Run the Windows 11 networking troubleshooter: Search for Network Troubleshooter in the Windows search box. Select Find and fix network problems. Select Next > Troubleshoot my connection to the internet.

Your Windows 11 screen is flickering, blurry, or black

Is your screen not behaving properly in Windows 11? If it doesn’t look right, here are some fixes you can try:

• Turn it off and on again: Reset your PC and turn your monitor off and on again.

• Check the connections: Confirm the cables are connected correctly to your PC and monitor. If in doubt, unplug and replug them.

• Update your drivers: If you have a dedicated graphics card or chip, try updating your GPU drivers. Download the latest ones from AMD, Intel, or Nvidia from their respective websites. Need more help? Here’s our guide on how to update Windows 11 graphics drivers.

• Update Windows: Try updating to the latest version of Windows 11. Certain patches and fixes might address this issue for you. Here’s how to download the latest big update.

Games running slow on Windows 11

Gaming performance on Windows 11 has been a mixed bag since its debut, and some people have faced serious performance issues.

• Check that your system isn’t overheating: Check your CPU temperature (and your GPU while you’re at it) to make sure they aren’t overheating. If they are, that might be why gaming performance is down.

• Update your graphics drivers: Download the latest graphics drivers from AMD, Intel, or Nvidia from their respective websites.

• Install the latest Windows updates: Try updating to the latest version of Windows 11; some of the recent releases have gaming related patches. Here’s how to download the latest big update.

• Try disabling VBS: Windows 11’s Virtualization Based Security can reportedly cause some issues with gaming performance in Windows 11. Try disabling that to see if it helps.

If your game performance is still poor, you might need to adjust your in-game settings for better performance. Check out our guide to in-game settings so you can maximize your frames per second.

Windows 11 search can’t find your files

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Windows 11’s search tool is smart, but sometimes it acts really dumb. It might just need to index your files again, though. Try this:

Use Windows search to look for Index and select Indexing options. Select Advanced > Rebuild.

Now that you’re a wiz at Windows 11 troubleshooting, why not brush up on printer setups? Here’s how to set your printer up properly in Windows 11.

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7 Useful Alternatives to Google Docs in 2024

By admin February 9, 2024

7 Useful Alternatives to Google Docs in 2024, Google Docs has been a part of the Google family of productivity software since 2006. While the company’s web-based word processor is certainly reliable in its own right, many have been stuck with it for over 15 years now. As such, it’s not completely out of the ordinary to want a change after all this time spent in the Google interface. But what else is out there in the world of collaborative word processors beyond Google Docs? As it turns out, there are seven useful alternatives to think about instead.

Apple Pages

Pages is Apple’s take on Google Docs.

For every Google software, it’s not uncommon to see a comparable Apple alternative. The same is true of Google Docs, which has an alternative in Apple Pages. Apple’s version of the iconic Google word processor is super user-friendly. (Especially if you’re an Apple loyalist, as the software seamlessly integrates with the rest of the Apple ecosystem.)

Apple Pages offers users all sorts of intuitive features for document creation, editing, and collaboration through iCloud. With its sleek interface and universal compatibility across just about every Apple device, Pages makes for an all-around excellent Google Docs alternative. Android and Microsoft fans might be better off with another pick, though.

7 Useful Alternatives to Google Docs in 2024

Microsoft Word

Microsoft Word with Microsoft 365 is very similar to Google Docs.

For those of you who don’t like Apple products (or simply use more from Microsoft and other developers), consider Microsoft Word with Microsoft 365. In combining the classic word processing software with cloud-based collaborative features, the tech giant has successfully created a worthy alternative to Google Docs.

You’ve probably used Microsoft Word at least once in your life. Combine this with the powerful collaboration tools, real-time editing, and other features that come with Microsoft 365’s cloud integration, and the software is elevated to a whole new level of excellence. You’re likely already familiar with how it works, but its Microsoft 365 features make it that much better.

Dropbox Paper

Already a Dropbox fan? Try out Dropbox Paper.

Considering Dropbox is a solid Google Drive alternative, it only makes sense that Dropbox Paper would be just as impressive as a Google Docs alternative. Dropbox’s collaborative document editing platform emphasizes simplicity and teamwork — two things any Google Docs competitor needs to have.

As a bonus, the software integrates seamlessly with Dropbox. This gives you that seamless, streamlined approach to document creation and sharing you crave — and all within the Dropbox interface to boot. You get real-time collaboration, live comments, and even task assignments. What more could you ask for?

Coda

Check out Coda instead of Google Docs.

Even though it doesn’t have the same kind of name recognition as Apple, Microsoft, or Dropbox, Coda still stands out as a worthwhile word-processing platform. Like Google Docs and its Drive integration, Coda combines documents, spreadsheets, and applications into one single unified workspace.

In doing so, Coda goes beyond traditional document editing by allowing users to build interactive documents with tables, buttons, and other integrations right inside the page. This one-of-a-kind approach makes Coda a powerful tool for any collaborative team. It’s a great little Google Docs alternative.

OnlyOffice Docs

OnlyOffice is not the same as Microsoft Office. Honestly, it might be better.

Not to be confused with Microsoft Office, OnlyOffice Docs is an all-in-one cloud-based collaborative suite with a powerful document editor. With this, OnlyOffice gives you and your team an intuitive environment for document creation, editing, and sharing alike. It also offers self-hosting options, giving users control over their data and privacy.

In truth, this is the greatest thing about OnlyOffice Docs. There are far too many privacy concerns with Google, Microsoft, Apple, and even Dropbox. By letting you and your company host, you can better protect your business’s sensitive information with the peace of mind that you’re in control. You won’t find that on Google Docs.

Salesforce Quip

If your office uses Salesforce, then Quip is a good choice to consider.

Most of us know Salesforce as payroll software. But did you know that it has a Google Docs alternative of its own? Salesforce’s Quip is a collaborative word-processing platform that combines documents, spreadsheets, and chat into one single interface. (Sound familiar?) To set itself apart, Quip puts a greater emphasis on centralized spaces for communication and document collaboration.

Unsurprisingly, Quip is particularly beneficial for teams working within the Salesforce ecosystem. You can integrate all your Salesforce data and workflows right into the documents. If you’re not a Salesforce user, you may want to consider another software. However, if your workplace relies on customer relationship management (CRM) software, you might want to give Quip a shot.

Zoho Writer

Zoho Writer takes over for the now-defunct Zoho Docs.

Lastly, there’s Zoho Writer. Formerly offered alongside Zoho Docs, Zoho Writer is now the exclusive and definitive word processing software in the Zoho Office Suite. (Zoho Docs was discontinued in 2023.) Like these other Google Docs alternatives, it emphasizes live collaboration with features like real-time editing, comments, and document sharing.

That said, Zoho Writer stands apart from the crowd with its support for various file formats. Like Google Docs, it also caters to both individual users and businesses alike — making it worthy for either big teams or single users. Better yet, its library software has many high-quality alternatives to other Google products like Google Sheets and Google Meet.

Alternatives to Google Docs: Which Is Best?

Looking at all of these options, it’s only natural to wonder which one is the best. Truth be told, it depends on what you need to use your Google Docs alternative for the most. Working with a large team across Windows devices? I’d lean toward Microsoft Word. Using Dropbox to send and receive documents in your workplace? Think about giving Dropbox Paper a try. Rely on Salesforce for your company’s CRM? Quip is ready and waiting for your trial. Across the board, all are worthy of providing you and your coworkers with a cloud-based collaborative workplace for word processing.

Frequently Asked Questions

How do I open Google Docs?

To open Google Docs, simply log into your Google account and head to the Google Docs homepage. From there, you can create, edit, and store documents directly from your web browser to Google Drive. If you don’t have permission to view a Doc, request it from the document’s owner.

Is Google Docs free to use?

Yes, Google Docs is completely free to use. There are no add-ons or other features you need to pay for in order to use it. You’re free to create, edit, and store documents on Google’s servers without any subscription fees. All you need is a Google account.

Can I use Google Docs offline?

While Google Docs thrives with Internet access, you can still use Google Docs offline. As long as you check the box that saves your work for offline access, you can continue to work on a Google Doc with or without a connection. (You just won’t be able to see live collaborations without a web connection.)

How do I collaborate on a document in Google Docs?

Collaboration is incredibly easy in Google Docs. Click the “Share” button in the top-right corner and enter the email addresses of your collaborators (or copy and share the link) to give them permission to work with you. Once this is done, they can then edit the document with you simultaneously in real time.

Is it possible to export Google Docs to other file formats?

Yes, Google Docs supports exporting documents to all the most popular file formats. Simply go to the “File” menu, select “Download,” and choose your preferred format. You’ll see Microsoft Word, PDF, and other file types listed in the options.

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The best Mac apps for 2024

By admin January 12, 2024

The best Mac apps for 2024, One of the best parts about owning an Apple computer is the massive ecosystem of superb Mac apps it gives you access to. There are apps available to Mac users no matter what you are looking for, whether that’s productivity, photo and video editors, security suites, and more. You can get them from Apple’s own App Store or from third-party developer websites, and many of the best Mac apps are even free.

Whether you just bought your first Mac or you’re a longtime Apple customer, here’s a look at some of the best Mac apps you can get.

Alfred

Image used with permission by copyright holder

Think of Alfred as Spotlight with a dash of Siri. It’s an application launcher, but it can do a lot more than just that. With Alfred, you can quickly perform calculations, execute web searches, and find word definitions, among many other functions.

It’s a Mac app that fills the gap between Siri and your Spotlight search by allowing you to automate tasks and perform advanced functions that, frankly, Siri should be able to handle on its own. Version 4 improves the workflow creator, introduces rich text snippets, and more.

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The best Mac apps for 2024

The best PDF editors for 2024

By admin January 7, 2024

The best PDF editors for 2024, The PDF file format has great support for text and video, as well as an efficient file size, making it a great format for all kinds of documents and data. It’s also excellent for preserving the quality and formatting of a document.

Adobe Acrobat is perhaps the most well-known PDF editor, but there are other options to consider. Having access to a PDF editor opens the possibility of editing document texts, adding images, filling out forms, combining PDF files, and converting your PDF files to other formats. A PDF editor is a useful tool if you work with this format regularly, and these are the best ones to use.

Adobe Acrobat Pro

The best PDF editor overall

Adobe

Adobe first introduced the PDF format over 30 years ago, and Acrobat Pro is the current industry standard for editing PDF files. It’s a PDF editor that combines the hallmarks of the other programs on our list into a unified piece of software. It’s also one of the few premium programs available for both Windows and macOS. Acrobat Pro boasts dedicated mobile functionality (with iOS and Android apps) and the ability to convert various file formats to PDF, including multiple web pages (HTML), Word documents, Excel spreadsheets, PowerPoint presentations, and even scans or image files like PNG or JPG.

Simply put, you can’t do much better than the premium version of Adobe Acrobat Reader for editing your PDF files. It has an array of text-editing options and can instantly convert and save scanned documents to PDF. It even has the ability to merge multiple PDF files. Adobe’s editing options also include reordering pages, page rotation, annotations, page cropping, page removals, and being able to split PDFs into separate files.

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The best PDF editors for 2024

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PDFgear

The best free PDF editor

.Jon Martindale/Screenshot / DigitalTrends

PDFgear is a free PDF editor that rivals some of the best paid-for solutions with its range of features. It’s the new favorite app of one of our Computing section writers. It even has ChatGPT built right in, letting it summarize PDFs or search information in them for quick reference. PDFgear can also edit, merge, compress, convert, and even sign PDFs. You can draw with a mouse, upload a signature image, or type in your signature.

Better yet, its offline application is free, so you can sign and edit important and sensitive documents without fear of some online service looking over your shoulder. There’s an online editor if you need to sign or edit a PDF when you don’t have the option of installing the application, and it’s just as fully featured.

PDFgear isn’t just a great PDF editor, it’s a productivity-boosting tool. With its AI integration, you can find information from PDFs faster and interact with them in natural ways — just ask the AI to perform a task.

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Microsoft Word

The most convenient PDF editor

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If you use Microsoft Office, then you already have access to a versatile PDF document editor.

In the past, versions of Microsoft Word were limited to saving a document in or out of the PDF format, and that was about it. However, the more recent 2013, 2016, 2019, 2021, and Microsoft 365 versions allow you to open a PDF and then make specific edits to the piece as a Word document. When finished, you can save it as a PDF again. This is especially useful because many people are already most comfortable editing documents in the Microsoft Word format.

It’s a simple tool, and formatting doesn’t always line up correctly based on the PDF, but it’s an excellent alternative if you need to dip into a PDF fast for a bit of basic editing or text changes. Plus, Word is a straightforward editing tool for employees and students who are already familiar with Word and don’t want to learn a new program.

While there are limited ways you can use Microsoft Word for free, it is generally software that you have to pay to use, either via a subscription or a hefty one-time payment.

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PDF Architect 9

The best full-featured PDF editor

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German company Pdfforge has a unique purchase model for its PDF Architect program. It’s available as a free download or as part of three separate packages (Standard, Professional, and Pro+OCR). Each package includes a set of modules for the program, which dictate its editing power. The Standard package includes the Edit, Convert, and Page modules. Professional features all the modules from the Standard package and adds the Review/Comment, Secure, and Forms modules. Finally, Pro+OCR has everything from the Professional package and the OCR Advanced module. Full descriptions of each module can be found on the Pdfforge website.

The premium versions of PDF Architect have pricey annual subscriptions but the full suite of editing tools makes up one of the most complete, inclusive PDF editors out there. The latest version of PDF Architect is PDF Architect 9, and premium subscriptions to it include features such as editing text, the ability to convert PDFs into other file formats, support for comments/annotations, and password protection of your PDFs.

The free version of PDF Architect comes with the ability to create PDFs from Microsoft Office documents (Excel, PowerPoint, and Word), the ability to view PDFs, and you can use it to merge PDFs. The free version also lets you remove, rotate, and move pages.

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Sejda PDF Editor

The best online PDF editor

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Sejda is a web app designed for speedy PDF editing, and it does that very well. It’s straightforward, focusing on fast PDF signatures and only basic text editing for the files you upload. But that’s also why we like it. This online, free PDF editor lets you do all sorts of things to PDFs, including changing font formatting, adding images, filling out forms, adding or editing hyperlinks, adding form fields, making annotations, and signing PDFs. You can even sign a PDF file with four options: Drawing your signature with your mouse, typing in your name, uploading an image of your signature, or using your webcam to capture a signature you wrote on a piece of paper.

It provides explicit instructions, making it hard to mess anything up, and it’s quick. If your boss or co-worker doesn’t really understand how to use technology or have the patience to download new apps — but you still need their signature on a random PDF file — this is one of the best ways to e-sign a document.

If you’re looking for an easy online PDF editor, then give this one a shot. The free version does come with some limitations, however: You can only upload up to 200 pages or 50 Mb, and you can only do three “tasks per hour.”

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PDFescape

The best free PDF editor

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PDFescape is a free web app, so it’s accessible through your favorite browser. There’s no lengthy installation process to slow down your work. Users can access the editor using any operating system, as long as they can connect to the internet. PDFescape’s service is compatible with Safari, Microsoft Edge, Chrome, Internet Explorer, Firefox, and Opera browsers.

You can just pull up a PDF document in the PDF viewer and start adding text and images and even white-out old content. There are handy features like zoom and rotate to see small or awkwardly angled text better, and you can use a flurry of standard tools, such as a form designer and several annotation features.

There’s also a desktop version with all of the same features as the free online version, plus desktop PDF editing, more editing features, the ability to print and scan to PDF, and you can convert your PDF files to other formats. Depending on which premium plan you select, the desktop version can cost $3 or $6 per month (when billed annually). Luckily, you won’t need an internet connection to use the premium desktop versions, and $3 to $6 a month isn’t too bad. Overall, it’s a functional, simple PDF editing tool. If you aren’t looking for anything too complicated, give it a try.

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PDF-XChange Editor

Another great free PDF editor

.PDF-XChange Editor/Tracker Software

PDF-XChange Editor is a free PDF editor that comes with a laundry list of features. Some of these features include editing text, adding or listening to audio comments, annotations, adding custom stamps, adding or editing hyperlinks, and the ability to move, add, or edit bookmarks. You won’t, however, be able to edit scanned documents. PDF-XChange has support for Sharepoint, Google Drive, and Microsoft Office 365, which means you can access documents via those cloud services and convert them to or from a PDF as needed by using PDF-XChange Editor.

If you need more than what the free version offers, you’ll need to upgrade to purchasing a license. If you do so, you’ll gain access to features such as Bates numbering, deleting pages, moving pages, inserting blank pages, and header and footer support. It’s also worth noting that the free version will put a watermark on the documents you edit or create with that version. Licenses start at $56 for one user with one year of maintenance.

PDF-XChange Editor is only compatible with Windows devices.

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PDFelement Pro

.iSkySoft / iSkySoft

PDFelement Pro from iSkysoft is a free and paid-for PDF editor with a range of impressive features. PDFelement Pro offers two kinds of free trials of their PDF editing software: unregistered vs. registered. The unregistered free trial lets you download and use the software for free without creating an account, but it only lets you use a few features like viewing and creating PDFs. A registered free trial means you have to create an account but it’s only a 14-day free trial in which you’re allowed to try out “nearly all” its features. Both free trial types will still add watermarks to PDFs you save.

If you don’t want the watermarked trial versions, you can choose between purchasing one of three plans: a year plan, a two-year plan, or a perpetual plan. They all pretty much offer the same benefits (no watermarks are added, full access to all features, and free tech support), but how long you have access to its features and how updates are handled depends on which plan you pick. The premium versions also include features like: compressing PDFs and extended access (beyond the 14-day trial) to features like page cropping, signing PDFs, and page splitting. PDFelement Pro also includes AI tools, such as summarizing and translating documents.

PDFelement Pro is available for both Windows and MacOS devices.

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FAQ

What should you look for in a PDF editor?

There are a few factors you should look for when choosing a PDF editor:

• File format compatibility and support. Will it allow you to convert your document file into a PDF or vice versa? Which file formats does the PDF editor support, and do they include the format of your particular document? This is particularly important for editing scanned documents.

• Will the edited version of your document retain the same formatting as the original? Sometimes, after editing a PDF via a third-party app or editor, you can lose your document’s original formatting, or the formatting will just look awkward and off. Make sure that the editor you choose is able to keep your newly edited document formatted the same.

• Does it have a simple interface with a few features or a complex one with lots of editing options, and which do you prefer? This depends on your actual needs. If you frequently edit PDFs and need access to lots of editing features, you may be better off using an app with lots of options but a cluttered user interface. Learning how to use it may take longer, but if you’re a frequent PDF editor, it may be worth it in the long run. If all you need is a quick edit here and there and don’t require complicated edits, you should opt for an editor with a simple and easy-to-use interface, though you may sacrifice access to more detailed editing features.

• Free or paid? Free editing apps tend to be best for those who don’t need to edit PDFs that often or don’t need access to a wide variety of editing options. Premium editing apps tend to be more worth it for those who regularly edit PDFs and need to do extensive and detailed editing. This is because paying a subscription or one-time fee will usually unlock more features or editing options that the free versions don’t have.

What are the benefits of using Microsoft Word to edit PDFs?

There are lots of benefits to using Microsoft Word for editing PDFs:

• You’re probably already familiar with the software. It’s likely that you’ve already used Microsoft Word before in school or at the office. So you won’t need to learn new editing software, and it’ll be easier for you to use.

• It’s probably already on your computer. If you have a Microsoft 365 subscription, you already have Microsoft Word on your computer, which means you don’t need to download or pay for a new editing software.

• You can easily convert it to a Word document for editing and then save it again as PDF. Later versions of Word will allow you to convert your PDFs into Word documents for easy editing. Then you can save your newly edited Word document as a PDF.

• It’s ideal for quick editing or text changes. If all you need to do is change a few words or make other minor edits, Microsoft Word is a good option for those quick-and-dirty edits. If you need a PDF editor that can handle more complex edits or does a better job of maintaining your document’s original formatting, then you may want to look at other PDF editor options.

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